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Notarization of documents and signatures

Notarization of documents

Every authority is entitled to certify copies of certificates and documents that it has issued itself. Foreign certificates and documents can be notarized by the Citizen Service under the conditions specified in the "Details" section.

Notarization of signatures

Under certain conditions, the Citizens' Service is authorized to certify signatures if the document is required for submission to an authority. The exact provisions can be found in the "Details" section.

Notarization of documents - what does the Citizen Service certify?

Notarization if the original was issued by an authority or the copy is required for an authority

The Citizens' Service is generally authorized to certify copies if the original was issued by a public authority or if the copy is required for submission to a public authority (e.g. certificates).

Only partial legalization of foreign certificates and documents as well as German certificates and documents for use abroad

Foreign certificates and documents as well as German certificates and documents for use abroad may require other types of legalization for recognition. Please contact the office to be submitted for more information.

Certification of certificates/documents in languages other than German and non-Latin scripts - only with an officially recognized translation

Certificates and documents written in languages other than German will only be certified if an officially recognized translation is submitted. This serves to check the prohibition of legalization.

In the case of certificates and documents in non-Latin script, the photocopies are made by the Citizens' Service in order to rule out any discrepancies between the original and the photocopy.

Notarization of documents - what does the Citizens' Service not notarize?

No copies of documents from the registry office or the citizenship and naturalization authorities

By special legal regulation, the issuing of certified copies from official registers and archives of other authorities may be reserved exclusively (e.g. documents from the registry office and the citizenship and naturalization authorities). These may then not be certified by the Citizen Service. This applies to certificates and documents from German authorities as well as international certificates and documents.

No legalization of documents under private law

Notarizations of documents under private law that are not to be submitted to a public authority may not be carried out by the Citizens' Service (no official notarization). These documents may only be certified by a notary (notarial certification).

No legalization for changes to content

Furthermore, copies may not be certified if circumstances justify the assumption that the original content of the document whose copy is to be certified has been changed. In particular, if this document contains gaps, crossings out, insertions, changes, illegible words, numbers or symbols, traces of the removal of words, numbers and symbols or if the context of a document consisting of several sheets has been removed. In cases of doubt, certification will be refused.

Notarization of signatures

The Citizens' Service is authorized to certify signatures if the signed document is required for submission to an authority or other public body to which the signed document must be submitted under a legal provision.

This does not apply to

  1. signatures without accompanying text,
  2. signatures that require public certification(Section 129 of the German Civil Code) or notarization(Section 128 of the German Civil Code). This is particularly the case for private law matters such as probate court, commercial register, land register and similar.

Notarization of documents

  • Up to 10 pages will be notarized within your appointment.
  • For more than 10 pages, the notarizations can only be collected at a later date. Please discuss this with the Citizen Service employee during your appointment. The corresponding fee must be paid at the time of application.

Notarization of signatures

  • The signature must be made in the presence of the Citizens' Service employee on the document to be submitted to the authority (not beforehand, the relevant document/form must be brought along).
  • Identity card or passport
  • Original documents and certificates
  • In the case of documents and certificates written in Latin script, copies can be made in advance and brought along. Please note that this will lead to a longer processing time, as each copy must be compared with the original.
  • Form/document for signature notarization (do not sign in advance!)

Hinweis eingeschränkter Betrieb im Zeitraum 26.03.-02.04.2025

Aufgrund einer Softwareumstellung im Zeitraum 26.03. bis voraussichtlich 28.03.2025 bzw. bis 02.04.2025 kommt es zu Einschränkungen des Dienstleistungsangebotes.

Eine Online-Terminvereinbarung ist für den Zeitraum 26.03. bis 31.03.2025 nicht möglich. Terminvereinbarungen für diesen Zeitraum können ausschließlich telefonisch unter der Telefonnummer 0049 3641 49-3800 oder vor Ort erfolgen.

Die nachfolgend aufgeführten Leistungen können im genannten Zeitraum aus technischen Gründen nicht angeboten werden.

Leistungen Zeitraum Einschränkung
Wohnung an-, um- und abmelden 26. - 28.03.2025
Personalausweis, Reisepass und eID-Karte beantragen und abholen 26. - 28.03.2025
PIN-Änderungen bei der Onlineausweisfunktion des Personalausweises oder der eID-Karte 26. - 28.03.2025
Personalausweis, Reisepass und eID-Karte - Verlust erklären und Wiederauffinden 26. - 28.03.2025
Kfz-Zulassungsvorgänge, die im Vorfeld eine An- oder Ummeldung eines Wohnsitzes in Jena erfordern (Adressänderungen von Privatpersonen) 26. - 28.03.2025
Bewohnerparkausweis beantragen oder verlängern 26. - 28.03.2025
Parkerleichterung und Parkausweis für Schwerbehinderte beantragen 26. - 28.03.2025
Meldebescheinigung beantragen 26. - 28.03.2025
Führungszeugnis beantragen (bitte Führungszeugnis alternativ online beantragen) 26. - 28.03.2025
Melderegisterauskunft 26. - 28.03.2025
Onlineanträge, mit Ausnahme von i-Kfz 24.03. - 31.03.2025
Jenabonus beantragen oder verlängern 26.03. - 02.04.2025

Dokumentenausgabe - ohne Termin

Bereits beantragte und nun abholbereite Dokumente (Reisepass, Personalausweis und eID-Karte sowie Dokumente der Fahrerlaubnisbehörde) können Sie während der Öffnungszeiten am Empfang ohne Termin abholen. Beachten Sie bitte den obigen Hinweis zum eingeschränkten Betrieb im Zeitraum 26.03. bis voraussichtlich 28.03.2025.

Andere Anliegen mit Terminvereinbarung

Für persönliche Vorsprache wegen anderen Anliegen muss ein Termin gebucht werden. Das geht online oder telefonisch. Beachten Sie bitte den obigen Hinweis zum eingeschränkten Betrieb im Zeitraum 26.03. bis voraussichtlich 31.03.2025.

Öffnungszeiten

Tag
Zeiten
Montag 08:30 – 13:00 Uhr
Dienstag 08:30 – 18:00 Uhr
Mittwoch 09:00 – 13:00 Uhr
Donnerstag 08:30 – 16:00 Uhr
Freitag 08:30 – 13:00 Uhr

 

Samstage im Monat Tage Zeiten
Januar 04.01. und 18.01.2025 09:00 - 13:00 Uhr
Februar 01.02., 15.02. und 22.02.2025 09:00 - 13:00 Uhr
März 01.03. und 15.03.2025 09:00 - 13:00 Uhr
April 12.04.2025 09:00 - 13:00 Uhr
Mai 03.05. und 17.05.2025 09:00 - 13:00 Uhr
Juni 07.06. und 21.06.2025 09:00 - 13:00 Uhr
Juli 05.07. und 19.07.2025 09:00 - 13:00 Uhr
August 02.08. und 16.08.2025 09:00 - 13:00 Uhr
September 06.09., 13.09. und 27.09.2025 09:00 - 13:00 Uhr
Oktober 11.10. und 25.10.2025 09:00 - 13:00 Uhr
November 08.11. und 22.11.2025 09:00 - 13:00 Uhr
Dezember 06.12. und 20.12.2025 09:00 - 13:00 Uhr
Services Fee

Notarization of documents produced by the authority itself, per document

4,50 €

Notarization of documents, in other cases

- up to 10 pages (minimum fee)

- each additional page

9,00 €

0,90 €

Notarization of signatures, per signature

9,00 €

Making copies up to DIN A3 (black and white, larger format not possible)

- for the first 50 pages, per page

- each additional page

0,50 €

0,15 €

  • §§ Sections 33, 34 of the Thuringian Administrative Procedure Act (ThürVwVfG)
  • Thuringian General Administrative Cost Regulations (ThürAllgVwKostO)
Name Funktion/Bereich Kontakt
Mitarbeiter/-innen

Citizen service team

E-Mail: buergerservice@jena.de

Telefon: 0049 3641 49-3800

Fax: 03641 49-3827

Location

Citizen service team

Engelplatz 1
07743 Jena
Germany